LESS SEARCHING. LESS REPETITION. MORE TIME FOR PEOPLE.
AIDESK | YOUR TEAM'S AI WORKSPACE
One AI workspace for documents, team chat, customers, tasks and automation. Email connects the work, but AIDesk helps your team with much more than its inbox.
Keep sending and receiving in Outlook, Gmail or your existing mail client. AIDesk works alongside them, with sovereign deployment on your premises or in Europe.
WHY AIDESK IS DIFFERENT
Time-saving AI should fit your organisation, not force you to give up control of its information.
Choose an on-premises or European-hosted deployment with private AI endpoints. For a sovereign setup, we configure document processing, AI inference and search indexing within the agreed environment.
Access controls govern who can read and act on your information. We agree hosting locations, connected services and data flows with you before rollout.
You do not have to move everyone to AIDesk to keep emailing. Connect Microsoft 365, Google Workspace or a supported IMAP mailbox while your team keeps its familiar mail client.
Configured automations work in the background. Open AIDesk when you want the shared overview, AI assistance, document analysis or team collaboration in one place.
Need SharePoint, OneDrive or another business system in the workflow? ElioVP can scope and implement an integration around your existing documents and processes.
These are tailored integrations, not standard mailbox connectors. Together we define permissions, synchronisation and which information AI may use.
WHERE YOUR TEAM WINS TIME BACK
For the business owner doing everything, the service team sharing an inbox and the larger organisation coordinating departments. Start with the work that takes too much time today.
Summarise long threads and prepare reply drafts informed by earlier emails and documents. Review the answer before sending.
Email workflow
Turn email and chat into assigned tasks and tickets, with the original conversation attached. See who owns what without another status meeting.
Collaboration
Analyse PDFs, Word documents, scans and photos. Search the extracted content and keep findings connected to the source.
Document analysis
Automate recurring routing, task creation and record updates with visible rules and execution history.
FlowsPRODUCTIVITY IMPACT ESTIMATOR
Estimate the time currently lost to inbox triage, searching for context, manual follow-up and repetitive administration.
Start with this illustrative 10-person team at €75 per productive hour, then adjust every assumption to match your organisation.
MAIL DESK
AIDesk connects to Microsoft 365, Google Mail, and IMAP instead of forcing a disruptive rip-and-replace.
Teams can keep their familiar mail client while AIDesk keeps the message, customer, ticket, and assigned work visible together.
Get thread summaries, classifications and suggested actions. Create a contact, lead or calendar event from the email context instead of retyping the details.
AI can research earlier emails and documents while preparing a reply. It highlights missing information so your team can review, edit and send with context.
Connect Microsoft 365, Google Workspace or Gmail, and supported IMAP mailboxes while Outlook, Gmail, and existing mail clients continue to work.
YOUR DAILY AI ASSISTANT
Spend less time collecting updates from different screens. Ask the assistant for help with the records you can access, and keep the work in the same workspace.
See priorities, upcoming meetings and follow-ups in a daily overview, with links back to the underlying work. Briefings recommend next steps; they do not carry them out.
Use a conversational assistant to search business context and work with supported records and actions, within your access permissions.
Turn internal chat into a task or ticket and keep the source linked. Colleagues can pick up the work without asking you to explain it all again.
AI DOCUMENT & IMAGE ANALYSIS
AIDesk does more than store attachments. It analyses text and visual content so useful information does not stay buried in files.
Analyse PDFs, Word documents, spreadsheets, presentations and photos. Text extraction, OCR and visual analysis help make both written and image-based information usable.
Search document content and inspect findings with source references. Link documents to the customer, email, project or ticket they belong to.
Create source-linked tasks from analysed documents. Keep responsibilities and supporting information together instead of copying them into separate tools.
Supported formats and analysis depend on the configured extraction and AI services. Scans, encrypted files and complex layouts can need extra handling. Review important findings against the original file.
TEAM CHAT & SHARED CONTEXT
Bring colleagues into the same conversation without starting another round of forwarded emails.
Talk directly with a colleague, bring several people into a group conversation or organise discussion in channels. Replies, mentions and reactions keep the conversation connected.
Share files and link the relevant email conversation or business record in chat. Keep the source close to the discussion instead of forwarding more copies or giving everyone your whole mailbox.
Ask the AI assistant in chat to help with context or create a task or ticket. Keep the resulting work linked to the conversation so decisions are easier to follow up.
Source access settings still apply: linking a file or email does not automatically restrict it to the chat participants. Email links refer to a conversation, not an automatically redacted excerpt. Review the content and reading permissions before sharing.
TEAM WORK
Discuss work with colleagues, share useful context and coordinate customers, projects and tasks in one workspace. Email is one source of information, not the only way to get things done.
Assign the next action, link the source email thread, and keep ownership visible on a clear board.
Track support requests from email with priority, workflow state, internal comments, and external message count.
Move opportunities and delivery work through organisation-specific stages.
Keep customer people, contact groups, and conversation history near each decision.
Store managed documents and link files to emails, tasks, leads, projects, and tickets.
Manage appointments and invitations, discuss work with colleagues and follow notifications without leaving the workspace.
FLOWS
AIDesk Flows turn mailbox and record events into automations that remain visible to the team.
Teams can create organisation-wide and personal flows, review recent executions, and decide when automation should continue or stop.
Start flows from received email, lead state changes, project state changes, or calendar updates.
Analyze email threads, ask AI questions, create tasks, update states, route messages, and forward context.
Recent runs show status, source records, dry runs, and trace links so automation remains auditable.
BEFORE YOU GET STARTED
No. AIDesk connects to your existing email environment. Your team can keep sending and receiving in its familiar mail client while configured workflows run in the background. Use the AIDesk workspace when you want its AI assistant, document analysis, team chat and shared overview.
No. Analyse documents and images, ask AI about your business information, chat with colleagues, manage tasks and projects, and coordinate appointments. These capabilities are useful beyond email, even though email often connects the work.
Yes. Start with one time-consuming workflow, such as handling enquiries or finding information in documents. Larger teams can add shared ownership, team workflows and access controls. We scope the setup around your organisation.
ElioVP can implement a tailored SharePoint integration and assess connections to OneDrive or other business systems. Scope, permissions and synchronisation are agreed for your environment. SharePoint is not a standard mailbox connector.
Yes, with a sovereign deployment configured for that purpose. AIDesk supports private AI endpoints. We define where hosting, document extraction, model processing and indexing run, and review any external connections before rollout.
That depends on the volume of work, your processes and how the team uses AIDesk. Use the estimator as a planning exercise, then measure a representative workflow before and during a pilot. We do not promise a fixed number of hours or a guaranteed financial return.
Bring us one repetitive workflow: an inbox, a document process or a customer handoff. We will show you where AIDesk can help and how to measure the difference.
